WEFTEC Camera Policy for Media
Media representatives may not photograph, video, or record a WEFTEC exhibitor without written permission from the exhibitor and authorization from the Water Environment Federation. Media representatives must submit an authorization letter from the exhibitor or a completed WEFTEC Camera Authorization Form to WEF communications staff in advance of the conference or admittance to the exhibition floor. Media with cameras will not be permitted to enter the exhibition floor without a WEF escort and should make arrangements with WEF communications staff during regular press room hours. Media may only film or photograph close-ups of the exhibitors they have received permission from and may only use wide angle shots of the exhibition floor. Continuous live streaming of the exhibition floor for web-based publications is not permitted. Any media representative taking photographs or video of an exhibitor or product without permission must relinquish the film or digital media upon request; the film or digital media will be disposed of after being relinquished. Media representatives are solely responsible and liable for insuring adherence to this policy and agree to indemnify and hold WEF, its officers, directors, volunteers, employees, and agents harmless from any and all claims arising from failure to abide by this policy. This opportunity is only available to credentialed members of the media. WEF policy defines this as accredited print (newspaper and magazine) and electronic (radio, television, and online journal, magazine, and newspaper) reporters, editors, and camera operators who have the sole purpose of covering the conference for their respective media outlet. Any photograph, video, or recording obtained through this opportunity must be used solely for journalistic purposes.
Media interested in making arrangements prior to conference must submit a signed letter of permission (sample letter) from the exhibitor(s) to Lori Harrison, WEF's Director of Public Information at email@example.com no later than Wednesday, October 2, 2013. It is recommended that you bring copies of these letters to WEFTEC.
Media interested in making arrangements during conference must submit a completed authorization form with signatures to Lori Harrison in the onsite press room during regular press room hours*. Blank forms will be provided onsite.
*Onsite Press Room Location & Hours
McCormick Place, Room N427d
Sunday-Tuesday, October 6-8, 2013: 8:30 am-5:00 pm
Wednesday, October 9, 2013: 8:30 am-10:00 am
Please contact Lori Harrison at 703-684-2480 or firstname.lastname@example.org with questions.